Is your business growing? Do you currently need to hire employees? Give us a call and we can help set you up with the best and most efficient form of payroll for your business. We offer a live payroll service and After-the-fact payroll. As part of our payroll service, we will help you to get to the bottom of any notice that is received pertaining to your payroll accounts.
Our live payroll consists of actual check cutting, direct deposit submittal, or voucher printing. Each method produces the same outcome but in a different way. Our goal is not to force you into something that you currently are not ready for, or in some instances do not necessarily need, but to put you in a situation that best suits your company. Giving options is always a plus and by using our professional payroll service, not only will you receive the best service, but you will actually be dealing with someone who cares.
After-the-fact payroll is actually more of a service that is bundled in with our accounting packages. This is for clients that currently have a system where they are able to produce their own payroll checks or deposits for their employees, but they need our help in producing and preparing the quarterly payroll tax returns.
There are many payroll services out there now that focus strictly on payroll, and that is the only service that they provide. Whyte & Associates feels that there are countless problems with this because they actually do not seem to have any knowledge of how payroll coincides with accounting and taxes. For a cheaper price, why not use our service where we will be able to advise you in all of your business needs instead of just one.
There are many reasons businesses and organizations trust their payroll functions to us, including:
As a rapidly growing business, they are struggling to keep up with payroll processing.
Payroll-related tasks are consuming their time and cognitive capacity, reducing their ability to focus on high-value functions and core business activities.
By streamlining operations and supporting accurate and compliant processes, we open up more time and capacity for you to focus on growing your business in a manageable way. We also reduce risk exposures associated with compliance failures.
As a full-service accounting firm, we encourage you to view us as true partners in your business. We are here to support you. Your team remains fully responsible for payroll processes and systems. We simply make things run smoothly, efficiently, and consistently. This allows you to sleep better at night, knowing there are no inaccuracies that could affect your business’s reputation and bottom line. As an example of your ability to retain control, you remain the final authority when approving and reviewing reports before submission. Think of this setup as the best of both worlds: you maintain oversight while significantly reducing burdensome and tedious administrative/operational tasks.
As qualified and experienced accounting professionals, we provide comprehensive services and expertise that deliver holistic insights into your business’s finances and operations. In addition to providing superior insights into cash flow, our team also offers exceptional data security and fraud protection. As an example of these benefits in action, we can integrate your payroll with accounting to enable optimal tracking of labor-related expenses, tax liabilities, and overall profits.
We learn each organization’s needs, preferences, resources, and goals. From there, we can recommend services tailored to each of these characteristics. Generally, live payroll is appropriate for those clients who require standard, active, and real-time employee payroll: calculation of wages, withholding, and direct deposits. ATF is for clients who prefer to manually calculate payroll or need to reconcile manual checks later. With the latter arrangement, employers write checks themselves and send the data to us for recording and filing.
Relevant tax and employment laws and regulations vary significantly by jurisdiction. We understand the requirements most relevant to your business and ensure compliance is bulletproof. Additionally, as neighbors in Rancho Cucamonga, we are available for phone calls and in-person appointments to quickly discuss and resolve urgent matters.
Since we do more than payroll, our clients benefit from a vast range of services to get their financial house in order and to identify opportunities to operate more efficiently. As a full-service accountant, we may integrate your payroll data with:
Some of the most common mistakes that we see include improperly classifying workers, missing tax deadlines or underpaying, inaccurately logging hours, “human errors” due to a reliance on manual processes, data entry failures, and issues with final payment calculations. All of these oversights can result in costly penalties and fines, and can affect your reputation as an employer of choice.
By providing up-to-date insights about one of your biggest expenses, live payroll supports real-time cash flow visibility and management, as well as timely and accurate tax calculations and filing. The tools we use intuitively “flag” discrepancies, ensuring employees are paid correctly, and there are no payment delays.
By handling some payroll functions in-house, there is an obvious cost savings. It’s also appealing to business owners with staff who need to print checks and initiate direct deposits, and who do not necessarily need full-service payroll. Clients appreciate our professional expertise on the back end, as we ensure all data is recorded accurately, compliance is maintained, and reports are prepared accurately.
By partnering with us, you minimize many of the costly and stressful risks that can lead to an audit. But it’s also important to know that there are many reasons you may be audited, some of which are outside of your control. As a full-service accounting firm, we have substantial expertise in successfully navigating the audit process. In fact, our firm is staffed by Enrolled Agents, which is the highest designation awarded by the U.S. Department of the Treasury.
We know your business is always evolving. Our services do the same. If you need to scale from ATF to live payroll, for instance, we’ll seamlessly migrate your legacy or manual system to our automated, highly secure, and intuitive platform. In any case, we ensure that historical employee records and payroll data are transferred accurately, so your tax filings are above board.
Consider how penalties, such as failure-to-file penalties, can add up: typically 5% of the unpaid tax for each month a tax return is late. We also save you valuable time, so you can focus on the tasks that you do best and on wowing your customers. As noted above, our solutions are also very scalable and fit your budget at various stages in the “life” of your business.
Mandatory deductions are those required by law, including Social Security, Medicare, federal and state income taxes, and wage garnishments. Other deductions are optional and include retirement contributions, health insurance, and life insurance benefits selected by the employee.
The IRS requires that all payroll and employment tax records be kept on file for a minimum of 4 years, with the 4th-year period generally beginning after the 4th-quarter filing for that year.
Give us a call and we can give you a quote today!
